Vendor COI Compliance

An uninsured vendor's claim lands on you. Until something's watching.

Every plumber, roofer, and turn crew you dispatch is supposed to carry current insurance. The certificate lapses quietly, the job still gets scheduled, and if their guy gets hurt or floods a unit, the liability rolls up to you and your owner. Here's the tracker we run so that never happens.

Vendor insurance status, Harborline Property Co. watching daily

vendors tracked

expiring in 30 days

working uninsured now

$1.4M

coverage gap exposed

3 vendors are on active work orders with lapsed or missing coverage. Their COIs expired between 4 and 41 days ago and jobs kept getting assigned to them. Flagged below.

Vendor	Trade	General liability	Expires	Status
Larkmere Pipe & Drain Co. on 2 open work orders	Plumbing	$1M / $2M	Mar 14, 2026	expired 41d
Kestrelton Roofing Works turn job scheduled Fri	Roofing	none on file	none	no COI
Brightwater Air & Heat on 1 open work order	HVAC	$1M / $2M	Apr 20, 2026	expired 4d
Fernhollow Grounds Co.	Grounds	$1M / $2M	May 09, 2026	expiring 15d
Quickturn Crew Sample LLC	Unit turns	$1M / $2M	May 28, 2026	expiring 34d
Larkmere Volt & Wire	Electrical	$1M / $2M	Nov 30, 2026	current
Tidewell Cleaning Co.	Janitorial	$1M / $2M	Jan 18, 2027	current

How it runs on your vendors

Pulls your vendor list

One export of your vendors and their certificates. No new software for your team, no portal for the vendor to log into.

Watches every expiration

It reads each COI's expiration and coverage limits, then checks daily. Nothing to remember, nothing to file by hand.

Chases the gap before the job

Before a COI lapses it drafts the renewal request to the vendor and flags anyone uninsured, so an uninsured hand never gets dispatched.

Tracking it by hand

Certificates live in an inbox and a folder nobody opens
Expirations pass silently, and jobs keep getting assigned
You find out a vendor lapsed when a claim shows up
The owner asks who approved an uninsured vendor

With the tracker running

Every vendor's status is current, expiring, or flagged at a glance
Renewal chase goes out automatically before the lapse
An uninsured vendor gets held before dispatch, not after
You can show an owner the whole portfolio is covered

Send your vendor list and see it on your real certificates.

Export your vendors from whatever you run on and we'll build this same board on your actual COIs, so you can see exactly who's exposed right now. No system to switch, no cost to look.

Send my vendor list → Ask a question